NOTICE OF ANNUAL GENERAL MEETING
GUJARATI ASSOCIATION OF QUEENSLAND INC. (GAQ)

NOTICE is hereby given that the Annual General Meeting of members of GAQ will be held at the Sunnybank Scouts Hall,462 Beenleigh Road, Sunnybank QLD 4109 on Sunday 26th June 2022 at 14:00 pm (Brisbane Time).

BUSINESS

1              Welcome by President

2              Apologies from GAQ Management Committee

3              Approval of minutes from 2021 AGM

4              President’s Report

5             Secretary’s Report

6              Treasurer’s Report and presentation of the audited financials for the financial year ended 28 February 2022

7              Appointment of auditor for 2022/23 financial year

8             Matters arising from all the above (Questions and Answers)

9           Resignation of current management committee

10           Election of 2022/2023 management committee

11           Incoming President’s closing remarks

NOTES ON VOTING

1              For the purposes of the meeting, only those members recorded on GAQ’s register of members as at 1.30pm (Brisbane time) on Saturday 25 June 2022 are eligible to vote.

2              The GAQ Secretary may request members to provide confirmation of identification.

3              Voting on each of the proposed resolutions will be conducted by a show of hands.

4              A member may vote by:

     (a)           attending the meeting and voting in person;

     (b)           by appointing a proxy to attend and vote on their behalf.

5              To be effective, all proxy forms must be received by the GAQ Secretary by 1.30pm (Brisbane time) on Saturday 25 June 2022. The proxy form must be signed in accordance with the instructions on the form.

6              The Chairman of the meeting intends to vote all available proxies in favour of all resolutions.

7              Proxy forms must be emailed to the GAQ Secretary at secretary@gaq.org.au or must be received by the GAQ Secretary by 1.30pm (Brisbane time) on Saturday 25 June 2022.

Relevant Document Links

• Minutes of AGM 2021
• AGM Agenda 2022
• Financial Report February 2022
• Auditors Report February 2022
• Managment Reprentation Letter 2022
• Nomination Form 2022
• Proxy Form 2022